Before you can register for an event, you will need to complete the following steps:
Creating your delegation and populating your roster
- Click on all events under the Find an Event section of the side-menu.
- Click on register under the event you wish to register to.
- You will be prompted to name our delegation, this is most likely your club name, but may be different in international competitions.
- You will see yourself as the first person in your roster. Click the add people section to expand it.
- You will be presented with all people in clubs you are an administrator in. Check the checkbox next to all the competitors, judges and volunteers from your club(s) that will take part in this event.
- Click add people when all people you wish to add have been selected. You can add more people later if you want to, until you lock your delegation for edits.
Adding athletes to entries
- Click on the entries tab in the top menu and select the first event to register from the competition eventdropdown.
- If the event has multiple competitions (such as Junior World Championships, Senior World Championships) you may have to select the competition first, a dropdown will be visible to the left of the competition event dropdown.
- Click the plus (+) next to all the athletes you wish to compete in that event.
- Verify that the gender category and age group match. If they do not, contact the event organisers and they will help you correct it.
- If the event requeires music you will be able to upload the music for each entry as you create them, or you can come back later, click on an entry to open it up and upload the music.
Note: it is not necessary to click save as each competitor is added, once an entry has filled up the system will save it and create a new one automatically, but you will need to save the last entry before switching events.
- Once all competitors have been added to events, be sure to save the last entry before proceeding
- Repeat this section for all remaining competitions and competition events.
Once youa re done, you can get an overview of your entries by clicking review entries in the top-menu. You can export this list to excel by clicking export.
Nominating judges and volunteers
- Click on the volunteer nominations tab in the top menu. You will be presented with volunteer positions you can nominate people to.
- Click on the volunteer position you wish to nominate people to.
- Click the plus (+) next to all the people you want to nominate for that volunteer position. You can nominate any number of people to each position, for example four people to the "Difficulty Judge" slot. The same person can be added to multiple volunteer positions, and athletes can also be nominated.
Lock delegation
If you wish to signal to the event organisers taht you have completed your roster, entries and volunteer nominations before the registration end date you can lock you delegation from the "roster" page. This will prevent any further edits to the roster, entries or volunteer nominations.
Thanks to Jason Bail for contributions to these instructions